Personal Assistant – Job ID: 19776

Toronto, Ontario
Posted 10 months ago

Our client is a successful and busy family of 4 looking for a precise Personal Assistant. They’re looking for a senior administrator who can assume ownership, manage and prioritize with ease. You excel in the details. You are a corporate administrative machine; always five steps ahead with plans B, C and D ready in your back pocket.

This unique role works out of the office and primarily supports both the personal and travel endeavours of the family. This position full-time, Monday – Friday with typical work hours of 9am – 6pm. Flexibility outside of working hours is required to respond to time sensitive travel adjustments.

This is an exciting opportunity for an extraordinary individual. If you think we’re a match, we look forward to hearing from you.


Primary Responsibilities:

  • Agenda and meeting co-ordination, and ensure that all required documents are ready in ample time
  • Management of busy calendars, coordinating appointments and transportation
  • Book and maintain travel itineraries at a VIP level for up to 4 Principals
  • Maintain and update contact database
  • Manage a comprehensive administrative and project-related filing system
  • Supervise and work with other staff out of the office
  • Basic personal bookkeeping; communication with accountants as required
  • Written and oral communication on behalf of the Principal
  • Run select personal errands on an as-needed basis
  • Work on select special projects as required
  • Handle discreet situations with confidentiality and sensitivity


Applicant Requirements:

  • 5-10 years relevant professional experience
  • Amazing time management skills, attention to detail and consistent follow through
  • Advanced knowledge of MS Office, including Microsoft Word, PowerPoint, Excel, and Outlook
  • Self-motivated, able to work independently and in a team
  • Possess excellent research skills
  • Polished, professional presentation
  • Possess integrity, loyalty and a truly dedicated work ethic
  • Respectful of confidentiality and privacy; exercise diplomacy and discretion
  • Valid full G Ontario driver’s license and current passport are considered strong assets

Salary is commensurate to experience.

Interested applicants please apply with resume to

Please refer to Job ID: 19776

Job Features

Job CategoryPersonal Assistant

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