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An Estate Manager’s role is to oversee the management and administration of your estate(s). They are typically responsible for a wide range of tasks, including managing staff, coordinating maintenance and repairs, overseeing budgets and finances, and implementing policies and procedures across housekeeping. Your estate manager will first assess your property and then work closely with you to understand your objectives in order to develop a tailored management plan that will include an outline of their responsibilities. You will then use this plan to monitor their progress to ensure your estate manager is meeting their commitments. 

In Canada, having an Estate Manager provides peace of mind because you know your property is in excellent hands. Your estate manager’s expertise will ensure that your estate(s) is well-maintained and its value preserved. They will also handle the day-to-day operations so that you don’t have to and identify opportunities for improvement or cost-saving measures. This way, you can focus on the things that drive your passion.

How Can An Estate Manager Help You?

Property Management

Your estate manager oversees the regular maintenance and upkeep of the property. This includes scheduling and supervising repairs, renovations, and general maintenance tasks. They may coordinate with contractors, vendors, and service providers to ensure the property is well-maintained.

Event Planning and Vendor Management

Your estate manager can help you to plan events and manage vendors. Any service providers your property needs they will coordinate and supervise.  Often, this process will involve obtaining quotes, negotiating contracts, and overseeing their work to ensure that it is completed on time.  

Travel Planning and Coordination

This is often the focus of your personal or executive assistant. But, in their absence, your estate manager can step in to help coordinate and plan your travel as needed. They can also work with your personal assistant to ensure that any major projects happen while you’re away from your estate. This way, you don’t have to live through messy renovations, and your estate is ready for your return. 

Staff Recruitment and Management

Your estate manager will be responsible for hiring, managing, and firing your domestic staff. They will also train them to uphold house standards consistently, create staff schedules, and routinely evaluate staff performances. All of this is to ensure that your estate has a strong team that works well together. 

Security and Safety Management

Ensuring the security and safety of your estate(s) is an important responsibility for your estate manager. In order to do this, they will create and implement security measures, monitor alarm systems, and coordinate with your security teams. If anything comes up, your estate manager is often the first point of contact and they will communicate with you to address any safety concerns.


An estate manager takes a holistic approach to managing your estate. They will oversee day-to-day operations, coordinate and manage vendors, and ensure smooth operations to meet previously defined objectives. Their goal is to relieve you of the burdens of estate management, allowing you to focus on the things that matter most. 

Contact us at Charles MacPherson Associates to learn more about how we can help find you an estate manager in Canada.

Frequently Asked Questions

An estate manager is a professional responsible for the management and administration of an estate(s). They oversee various aspects of the estate’s operations, maintenance, and financial management. Estate managers bring specialized expertise and play a crucial role in optimizing the performance of the estate.

An estate manager manages the operations of an estate. Their role can cover a wide scope and typically includes tasks such as managing staff, coordinating repairs and maintenance, handling budgets and finances, and ensuring compliance with regulations.

Estate management is a very tricky position to get. This is because domestic service is a very niche industry that most people tend to fall into. Your first step towards estate management is to try to find a house manager role for a family and work your way up. It is also helpful to have some education, like a hospitality degree or a butler/house management program certificate. Take a look at the house manager courses offered at the Academy here.

Estate managers are highly specialized professionals. Typically, a full-time estate manager in Canada can make anything from $100,000 – $250,000 per year, depending on the scope of the role. Broken down, this is between $8000 – $20,000 per month.